ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators’ Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, permanent role located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

Prepare routine reports and letters.
Process reports and bookings in hotel software.
Process claims, course reports and travel arrangements for staff and students.
Transcribe and prepare meeting minutes.
Prepare documents and welcome packages for new students.
Conduct orientation briefings for new student courses.
Assist with stocking supplies in other departments.
Maintain reference library publications.
Create building access cards and photo IDs for staff and students.
Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
Provide back-up for the other Client Services personnel.

Order and replenish office supplies.
Maintain routine records, telephone lists and files.

Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

Communicates Effectively
Customer Focus
Problem Solving and Innovation
Teamwork and Collaboration
Values and respects others

EDUCATION REQUIREMENTS

High School Diploma or equivalent
Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

1-3 years of administrative experience in an office environment
Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

High attention to detail and accuracy
Intermediate use of MS Office (Word, Excel, Outlook, Teams)
Organized and demonstrated time management
Works effectively with shifting priorities
Self-motivated, reliable and resourceful
Exceptional verbal and written communication
Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients’ mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.